Police Records Specialist

Salary: $40,248.00 – $51,833.60 Annually

Position Summary:

This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data; does related work as required. Work is performed under the regular supervision of the Police Records Supervisor.

Essential Functions:

• Reads, analyzes, and prepares police records and reports.
• Prepares and maintains computer records systems and assists the public and other agencies by providing data.
• Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports.
• Processes and forwards citations to the appropriate court.
• Answers telephone, provides information, and assists the public.
• Performs criminal history research, compiles and updates records.
• Processes crash reports, answers questions and processes requests for information.
• Handles confidential information.
• Collects money for various services and issues receipts.
• Creates and runs queries and reports on the computer system.
• Checks and reviews a variety of police related data for accuracy and completeness.
• Enters data into a computer and prepares statistical data on crime.
• Checks and validates criminal record entries.
• Operates standard office, data entry, and other equipment.
• Assists in the preparation of periodic and special reports.
• Assists in training of new employees in the Records Division.
• Performs related tasks as required.

Requirements:

• A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Vocal Communication: Required for conveying detailed or importantinstructionstoothersaccurately,loudly, or quickly.
• Hearing: Required to perceive information at normal spoken word levels,and to receive detailed information through oral communicationsand/orto makefinedistinctions insound.
• Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.