Police Records Assistant I

Salary: $3,625.00 – $4,408.00 Monthly

Closing Date: 9/9/2026

Position Summary:

Under direction of the Police Records and Communications Manager, provides a variety of routine clerical support activities to the Police Department including the compilation and preparation of a variety of police reports and case files, and other routine to complex office and police support activities, and the systemization, storage, and retrieval of police records.

Essential Functions:

• Prepares correspondence, reports, forms and specialized documents related to the functions of the Police Department.
• Compiles a daily report of crime information collected.
• Gathers information for and prepare Department of Justice monthly statistical report.
• Proofreads and checks typed and other materials for accuracy, completeness, compliance with Police Department policies and procedures and correct English usage, including grammar, punctuation, and spelling.
• Enters and retrieves data and prepares reports following established formats.
• Prepares and updates a variety of reports.
• Receives and answers telephone calls.
• Checks with other agencies to secure warrant information.
• Enters and retrieves information using on-line or personal computer system, including State-wide California Justice Network.
• Breaks, sorts, and organizes citations and other police document for court.
• Reviews documents for errors of omissions and refers to appropriate issuing officers for correction.
• Maintains records and files of all citations, warrants and related police records.
• Receives and processes criminal and traffic warrants.
• Checks files for criminal records of subjects for authorized personnel.
• Retrieves and makes copies of accident, crime and arrest reports.
• Prepares case files for the District Attorney and for the courts.
• Prepares biweekly Police Department payroll and distributes payroll checks.
• Establishes and maintains office files.
• Researches and compiles information from such files.
• Compiles reports that may require mathematical computations.
• Prepares files for storage and retrieve files from storage.
• Operates standard office equipment.
• Records section mail.
• Processing outgoing mail, maintaining an inventory of office supplies, and arranging for repair of equipment.
• Compiles and maintains a variety of bulletins, lists, ledgers, logs, and files containing information needed or requested by supervisors and police officers in the field.
• Serves as escort during transport of female juveniles or infants.
• Performs matron duties.
• Acts as Police Department receptionist and receives and screens visitors and telephone calls and takes messages and reports.
• Receives payment for organizational unit’s or for incidental services.
• Submits a variety of reports,
• Prepares registrations for events that are in compliance with legal requirements.
• Provides court testimony, as necessary.
• Performs a variety of other duties as assigned.

Requirements:

• High School Diploma or an equivalent certificate or diploma recognized by the State of California.
• College-level courses in business administration, criminology, law enforcement/administration of justice, behavioral science or related field, desirable.
• One (1) to two (2) years of experience in a clerical position in general office work, or records preparation with a law enforcement agency, or service as a reserve peace officer or police cadet with a police or sheriff department, or experience in technical or classified document preparation in an armed forces environment.