Job Title:

Sheriff's Records Specialist Level I/II (Revised)

Closing Date/Time:



$14.79 - $20.21 Hourly
$2,573.46 - $3,516.54 Monthly
$30,881.52 - $42,198.48 Annually 

Job Type:

Permanent Full-Time


Sacramento, California


The Position  Benefits  Supplemental Questions


This is a continuous Filing Exam with cut offs every six months. The next filing cut off is at 5:00 PM on: 
6/03/13 (written exam tentatively scheduled the week of 7/15/13) 

The Sheriff's Records Specialist class performs a range of specialized technical clerical support duties in relation to law enforcement including, but not limited to the following: criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff's Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned

 Examples of Knowledge and Abilities:

Knowledge of 

         Office practices and procedures 

         Law enforcement and court forms and reports 

         The legal terminology for law enforcement, judicial work and the various clerical procedures required under specific regulations 

         Clerical, law enforcement, and court record keeping procedures 

         Basic understanding of the California statutes relating to civil and criminal record keeping procedures and codes; the California Public Information Act; Penal Code; Vehicle Code; Evidence Code; Code of Civil Procedures; Civil Code; and other regulations related to law enforcement and court clerical procedures 

         Modern office equipment and technology 

         English grammar, spelling, and usage 

         Principles and practices of customer service 

         Basic math and accounting to perform cashiering duties and other calculations 




Ability to 

         Perform law enforcement and civil clerical work involving independent judgment and accuracy 

         Elicit information from department personnel, outside agencies, persons in custody and the general public 

         Understand legal terminology; comprehend, interpret, explain, and apply legal codes and procedures 

         Exercise considerable judgment, tact and common sense in assisting law enforcement and Court personnel, outside agencies and the public in questions regarding law enforcement and civil records 

         Work independently and effectively within established guidelines. 

         Follow oral and written instructions 

         Establish and maintain effective working relationships needed by work assignments 

         Read, write and speak English at a level necessary for satisfactory job performance 

         Utilize time management and multi-tasking capabilities 

         Work effectively under time deadlines 

         Learn specialized computer functions / programs 

         Use telephone equipment and radio/telephone

 Employment Qualifications:

Minimum Qualifications 

Type at a rate of not less than 25 net words per minute from clear copy (typing certificate must be submitted with application) 


Either: One year of experience as an Office Assistant (Level II) in Sacramento County service 

Or: Two years of general clerical experience 

Special Requirements 

Criminal History and Background Check: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department. 

Hours of Work: Incumbents must be willing to work irregular hours (shifts), holidays, and weekends. 

Working Conditions: Incumbents may be assigned to a detention / correctional facility (jail) in proximity of inmates, or a division that may have contact with inmates. 

Probationary Period 

The probationary period for this classification is six (6) months.

 Application and Testing Information:

Testing Process 

1. Minimum Qualification - To be accepted into the testing process, the information submitted on the application must clearly demonstrate that the applicant meets the required minimum qualifications by the final filing date. Applicants meeting the minimum qualifications by the final filing date will advance to the next testing phase – the written exam. 

2. Written Exam - The testing process will consist of a written examination, weighted 100%. The examination may test for, but is not limited to, the essential knowledge and abilities listed in this job announcement. All candidates successful in the testing process will be notified of their score and ranking based on their notification preference and placed on the eligible list in rank order determined by the test score attained. 

Qualified applicants will be notified of the exact date, time, and location of the examination. 


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